In 2022, if your organisation is working remotely and hasn’t got a digital way of communicating set up yet, then this is something you need to get sorted straight away. The natural choice would be to gravitate towards Microsoft Teams, but options are available. However, at Neuways, we are big believers in Teams being the go-to software to help your business run efficiently. Below we discuss how to use Microsoft Teams efficiently for your business.

What is Microsoft Teams, and what does it do?

In a nutshell, Microsoft Teams allows your employees to share files and communicate via instant messaging, and video call with each other. It is a remote or hybrid working employee’s dream. The main aim of Teams is to improve teamwork and allow different departments to work efficiently together now that office dynamics have changed.

Although mainly used for employees in different locations to communicate internally, since the pandemic, Teams have been used by organisations and businesses of all shapes and sizes to hold external meetings. Long gone are the 4/5 hour trips to have an hour meeting; nowadays, wherever you are in the country, you can jump on a video call with each other.

Perhaps most importantly, Microsoft Teams is a cloud-based platform that can be accessed from anywhere. Whether via a desktop or mobile app, there are no excuses for your teams not being able to communicate. As with all cloud-based devices, you only need a connection to the internet.

What are the benefits of Microsoft Teams?

As we pointed out at the start, one of the main benefits of Microsoft Teams is that it improves efficiency throughout your business. For example, if the software is set up correctly, there will be less time spent on audio checks, as you do not have to connect various devices. This saves a surprising amount of time for multiple employees who can better use their time rather than waiting for set-up.

Improved security and compliance

There is also improved security and compliance. Microsoft Office 365 Teams can allow you to have everything in one place. It can improve safety and compliance, especially when compared to on-site solutions, meaning less downtime and maintenance are required. We also spoke about the benefits of Microsoft Cloud solutions in our recent article here, so be sure to check that out.

Helps with on-boarding processes

As many businesses have moved to the remote working option, new employees do not benefit from coming into the office and learning the ropes. On-boarding (introducing new employees to the systems and colleagues) is now almost entirely done remotely in some businesses. If this is the case for your business, we recommend using Microsoft Teams to help get new members up to speed and, more importantly, engaged.

Using Teams doesn’t always have to be about work, work, work either. Some companies like to use Teams to host quizzes with lots of engagement for customers. Christmas parties were the norm throughout the pandemic, but hopefully, these will become more in-person affairs again. That doesn’t mean you still cannot use Teams to boost team morale, though. With quick and instant replies for all departments, you can make your team feel valued and wanted and be part of a Team!

Microsoft Office 365 Teams is more than just for chatting

Although its primary function is to communicate and ask and answer questions, Teams also allow you to share files. This limits the excuses of files not sending or ‘forgetting to attach the file’; it just works. If they then have questions about the document, you can jump on a video call without having to move applications. Thanks to the expert integrations, everything you need is in one place with Teams.

Much more efficient than emails

Another reason Microsoft Teams can help your business run more efficiently is that it can limit the back and forth between emails. With a Teams structure in place, you are no longer drowning in internal emails and can separate clients from colleagues. Microsoft Teams is the way forward for your business in a digital age where everybody wants everything yesterday.

Tackle your day with Neuways and Microsoft Teams

It’s 8:01 am, and you’re logging in for the first time that day. You’ve got a lot on your mind and an endless list of things to do. But you feel disorganised and are unsure of where to start. Well, that is where Teams comes in. There is the option for task lists and organisational calendars alongside all the chat and communication functionality. What is not to love?

Let us help you get to grips with Microsoft

Neuways can help you with all things Microsoft. As a team, the company have compiled endless documents, cheat sheets and helpful information packs, which allow companies who are new to Microsoft to get set up quickly and easily.

Contact our team today to learn more about Microsoft 365 and how it can help your business. We also have plenty of Microsoft-related resources you can access.