Making communication easier
In this article, we have touched a couple of times on instant messaging and how it can save time. Many companies like to use various instant messaging software, but we’ll explain why we think Teams is the best.
Not only it is secure as you can edit settings so that employees need Multi-Factor Authentication to log in to Microsoft. But you can also tag certain members to ensure that your messages are seen by certain people when you need their attention. This allows better employee communication, as no one sits around twiddling their thumbs. But, of course, what’s better is that we will tell you how to do it.
If you want to grab a team member’s attention and need an instant response, you can tag them. It is also possible to send multiple messages to individuals without being in a group. And the process is quite simple. Simply go to the Teams tab and find the team you want to create a tag for.
There should then be an ellipsis on the right-hand side. Once you have found this, there should be a dropdown which allows you to click Manage Tags. Once you’ve chosen the tags, you can assign the users you want. These tags work like channels and let appropriate people get the relevant messages. It stops general chit-chat being shared around people who don’t need to see it. This helps with efficiency as people are not distracted by messages they do not need to see. For those who use WhatsApp regularly in their social lives, it works similar to a group chat. We can all use those, and Teams streamlines the communication process similarly.