How can I prevent being caught out by email spoofing?
Don’t click links. If you receive an email requesting that you click a link, take a step back and ask yourself if this is legitimate. It can save you time, money, and stress if you just don’t click on any links.
One quick way of identifying email spoofing is to look at the contents. Look for poorly written spelling and grammar. Although this is not a sure-fire way of detecting spoofing, it can lead the recipient to raise questions and think about whether it might be legitimate. If the source and sender are reliable then they shouldn’t have poor spelling and grammar, particularly regarding financial information. In addition, if you have never signed up for communication from brands or companies but are receiving emails from them, then it is likely to be spoofing (or GDPR – but that is a whole other story!).
If the email wants you to visit a website, don’t click on it, but place your mouse over it to see the URL. Many times, it’s nothing like the actual site. So, if you are a business owner, please emphasise to your employees how vigilant they must be when receiving emails.
Some companies have come up with genius ways of sharing sensitive data in ways other than emails. But it is always best to ensure that you have the right cyber security tools in place, regardless of how you are sharing sensitive data.